Form W-2 Mailing Address
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General
Form W-2, known as the Wage and Tax Statement, is used by U.S. employers to report each employee’s pay, including wages, tips, and other compensation. It also covers the Social Security and Medicare taxes withheld. Employers are required to provide a copy to their employees, as well as file Copy A with the Social Security Administration (SSA) annually.
Table of Contents
Where do I mail my paper W-2 & W-3 forms?
If you are filing paper copies of Forms W-2, you must send Copy A of Form(s) W-2, along with Form W-3 (Transmittal of Wage and Tax Statements), to the Social Security Administration (SSA) by February 2, 2026.
📬 Official Mailing Address
Social Security Administration
Direct Operations Center
Wilkes-Barre, PA 18769-0001
What is the official due date for filing Form W-2?
The W-2 due date for employers is February 2, 2026. By this date, employers must:
- File Form W-2 with the Social Security Administration (SSA).
- Provide employees with their W-2 copies.
Timely filing is critical to avoid W-2 penalties for late or incorrect submissions. The IRS encourages electronic filing, as it ensures faster processing, quicker acknowledgment, and improved accuracy compared to paper filing.
Why is E-filing Form W-2 better than paper filing?
E-filing is required by the SSA for employers submitting 10 or more W2 Forms. It ensures timely delivery to the SSA and avoids issues related to mailing delays or rejected paper filings.
| E-Filing with TaxZerone | Paper Filing |
|---|---|
| Fast Submission & Acknowledgment File Form W-2 online and get Quick SSA Acknowledgment | Slow Processing It takes several weeks for the SSA to process paper W-2s. |
| Pre-Submission Validation Employee details, wages, and tax amounts are checked before filing to reduce rejections. | No Validation Before Mailing Errors are identified only after SSA reviews the mailed forms. |
| Automated Calculations The system calculates totals accurately, reducing manual effort. | Manual Calculations Higher chance of mistakes due to hand calculations and data entry. |
| Real-Time Filing Status Track submission and acceptance status online. | No Status Updates No visibility until the SSA processes the paper filing. |
| Secure Digital Records Access filed W-2 and W-3 forms anytime from your account. | Physical Recordkeeping Requires storing, managing, and safeguarding paper copies. |
| Easy Corrections Correct errors electronically without reprinting or mailing forms again. | Time-Consuming Corrections Corrections require new paper forms and additional mailing. |
| Lower Overall Cost No printing, postage, or storage expenses. | Higher Administrative Costs Includes paper forms, envelopes, postage, and handling time. |
| Modern Compliance Approach Designed for today’s SSA filing expectations. | Outdated Process Relies on manual steps and physical delivery. |
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E-File Your Form W2 Accurately with TaxZerone
E-file your IRS Form W 2 through TaxZerone—fast, secure, and affordable for businesses of any size. Pricing starts at just $2.49 per form, with rates as low as $0.59 for bulk filings; TaxZerone ensures accurate filing every time.
Send your W-2s electronically via ZeroneVault or you can choose postal mailing—all from a single platform. TaxZerone supports SSA and W-2 state filing, helping you meet both federal and state requirements without errors.
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