⚠️The deadline has passed. E-file your W-2, 1099-NEC & 94X forms now to minimize IRS penalties.
E-File Form W-2 NowFile W2 Form for Tax Year 2025
Report employee wages and taxes with TaxZerone’s accurate and hassle-free e-filing solution for Form W-2.
Affordable Pricing
Start at just $2.49, with pricing as low as $0.59 per form for bulk filings.
For your return volume
Filing Requirements for Form W-2
Ensure a smooth filing process by gathering these details:
- Employer Information: Employer’s Name, EIN, and Address.
- Employee Information: Employee’s Name, SSN, and Address.
- Wage Information: Wages, tips, other compensation, and federal income tax withheld.
- State Tax Information: State ID Number, State Wages and State Income Tax
How to E-File W2 Form for Tax Year 2025?
Filing your Form W-2 with TaxZerone is fast, easy, and secure. Here's how you can do it:
Enter Information for Form W-2
Fill in your business details (EIN), employee information (name, SSN, address), and wage details.
Review & Transmit
Verify the accuracy with TaxZerone’s SSA validations and securely e-file your Form W-2.
Send Employee Copies
Use ZeroneVault for secure electronic delivery or choose traditional postal mailing.
Takes only 3 steps
Why Choose TaxZerone for W2 E-filing?
TaxZerone is the trusted e-filing solution for businesses of all sizes. Here’s why:
SSA Form Validations
TaxZerone automatically validates your Form W-2 to ensure accuracy and compliance. Our system reduces the risk of errors or rejections by the SSA.
Supports bulk upload
Easily upload multiple forms at once, saving time and effort, whether you’re filing for a small team or a large workforce.
Share Employee Copies
Easily distribute employee copies securely through ZeroneVault for electronic delivery or choose traditional postal mail for physical copies.
Best price in the industry
TaxZerone offers competitive pricing tailored to your filing volume, ensuring affordability without compromising on quality.
Form-based filing
Easily input your data directly into our user-friendly platform, and we’ll handle the rest.
Guided filing
Receive step-by-step guidance, helpful prompts, and real-time assistance to confidently complete your form W-2 filing.
Important Deadlines for Filing W-2 Form 2025
Send Employee Copies
Deadline: February 02, 2026
Deliver employee copies securely through ZeroneVault or opt for traditional postal mail.
File with the SSA (e-file)
Deadline: February 02, 2026
Submit your Form W-2 electronically.
File with the SSA (paper)
Deadline: February 02, 2026
Mail your Form W-2 if filing on paper.
Save time and stress with TaxZerone. File your form W-2 on time and effortlessly.
Start Filing Now!Need More Time to Send Employee Copies?
If you’re unable to furnish employee copies of Form W-2 by the due date,
you may request an extension by filing Form 15397 with the IRS.
- Grants one additional 30-day extension to furnish recipient statements
- Must be filed on or before the original due date
- Applies only to furnishing employee copies (does not extend SSA filing deadlines)
With TaxZerone, you can file Form 15397 and fax it securely to the IRS.
E-file Form W-2 Pricing Calculator
| No. of Forms | Price Per Form |
|---|---|
| 1 to 25 | $2.49 |
| 26 to 50 | $1.99 |
| 51 to 100 | $1.59 |
| 101 to 250 | $1.29 |
| 251 to 500 | $1.09 |
| 501 to 1000 | $0.79 |
| 1001 and above | $0.59 |
Estimate Your Price
| Enter the number of to calculate your estimated cost |
| Total Price: | $0.00 |
| W-2/1099 State Filing | Price Per Form |
|---|---|
| Per Form | $0.99 |
Estimate Your Price
| Enter the number of to calculate your estimated cost |
| Total Price: | $0.00 |
| W-2/1099/1095 Postal Mailing | Price Per Form |
|---|---|
| Per Form | $1.75 |
Estimate Your Price
| Enter the number of to calculate your estimated cost |
| Total Price: | $0.00 |
| W-2/1099/1095 Electronic Delivery | Price Per Form |
|---|---|
| Per Form | $0.50 |
Estimate Your Price
| Enter the number of to calculate your estimated cost |
| Total Price: | $0.00 |
W2 State Filing
Did you know that some states require separate filings for Form W2 in addition to the federal filing?Ensure compliance with state-specific tax laws by filing in all required jurisdictions.
Schedule Filing: Plan Ahead and Stay On Track
Prepare your W-2 filings in advance, and let TaxZerone handle the submission on your chosen date.
Select Your Filing Date
Choose your preferred filing date, and we'll ensure your Form W-2 is submitted on time.
Ensure Accuracy
Employees have the opportunity to review their forms before submission to confirm all details are correct.
Prevent IRS Correction Forms
Scheduling your filing ahead of time helps reduce errors, minimizing the need for IRS correction forms down the line.
Share Employee Copies for Form W-2 with Ease
At TaxZerone, we make it simple to share Form W-2 copies with your employees securely and on time.Choose the method that works best for your business:
Secure Delivery via ZeroneVault
- Instant Access: Employees can securely access their W-2 forms online, eliminating the need for printing or mailing.
- Data Security: ZeroneVault ensures that sensitive employee data remains safe during electronic sharing.
- User-Friendly: Employees can download or print their forms at their convenience.
Traditional Postal Mailing
- Physical Copy: For those who prefer physical copies, TaxZerone offers postal mailing services for W-2 forms.
- Timely Delivery: Employee copies are mailed promptly to meet IRS deadlines, ensuring compliance.
- Convenience: You can focus on your business while we handle the mailing process for you.
Get Started with TaxZerone Today
File Form W-2 online effortlessly with TaxZerone.
- File accurately and stay compliant.
- Save time with our bulk upload feature.
- Enjoy the best pricing in the industry.
Frequently Asked Questions
What is form w-2?
A W-2 form is an official document your employer gives you that shows your total earnings and the amount of taxes withheld from your pay for the previous year.
Key Details
- Official Name: Wage and Tax Statement.
- Deadline: Employers must send it to you by January 31st each year.
- Who receives it: Employees who worked as a traditional employee and earned money or had taxes withheld.
- Purpose: Employees use the information reported on your W-2 to accurately prepare and file your federal, state, and applicable local income tax returns.
What is form w-2 used for?
A Form W-2 (Wage and Tax Statement) is an official document that employers use to report an employee's total annual earnings and the amount of taxes withheld from their paychecks.
Main Purposes of a W-2
- Filing Taxes: Employees use the numbers on their W-2 to accurately fill out federal, state, and local income tax returns.
- Reporting to the Government: Employers send copies to the Internal Revenue Service (IRS) and the Social Security Administration (SSA) to report worker income and ensure tax compliance
When is a w2 filled out?
A W-2 is filled out by the employer, not the employee. Employers typically complete Form W-2 at the end of the tax year to report an employee’s wages and taxes withheld. Employers must generally provide the W-2 to employees and file it with the Social Security Administration (SSA) by January 31 of the following year. W-2 due dates may vary when the deadline falls on a weekend or legal holiday.
Employees use the information on their W-2 to prepare their federal income tax return
How to fill out a w2 form?
As an employee, you do not fill out Form W-2, Wage and Tax Statement; it is completed by your employer. Employers are required to send W-2 forms to employees by the end of January each year, which employees then use to file their personal tax returns.
To fill out a W-2:
- Enter employer and employee information – Provide the employer’s EIN, name, address, and the employee’s name, address, and Social Security number.
- Report wages and taxes – Enter the employee’s wages, federal income tax withheld, Social Security wages and tax, and Medicare wages and tax in the appropriate boxes.
- Complete state and local information – Enter applicable state and local wages and taxes.
- Complete other applicable boxes – Report items such as retirement contributions, dependent care benefits, or other required information.
- Review the W-2 – Check all information for accuracy before filing.
- File and furnish the W-2 – Submit the required copy to the SSA and provide the appropriate copies to the employee
With TaxZerone, employers can simplify W-2 filing by entering or uploading employee information, reviewing filing details, and electronically filing W-2 forms, while built-in validation checks help reduce common data-entry errors.
How to get w-2 form from previous employer?
To get a W-2 from a previous employer:
- Contact your former employer – Ask HR or payroll for a copy of your W-2.
- Check your payroll portal – Look for your W-2 under Tax Documents or Year-End Statements.
- Request an IRS transcript – If you cannot reach your employer, request a Wage and Income Transcript from the IRS.
- Contact the IRS – If your employer does not provide the W-2, call the IRS at 800-829-1040 for assistance.
A Wage and Income Transcript can provide the W-2 information reported to the IRS and may help you prepare your tax return.