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Meet Rhode Island 2024 W-2 Filing Requirements

Learn about Rhode Island's W-2 filing rules, and deadlines and easily E-file your W-2 forms quickly and accurately

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As low as $0.99 per W-2 state filing form

Key Rhode Island W-2 Form Information

State TaxFormFiling RequirementFiling Method
Yes,
Wages are taxable
Form W-2
Wage and Tax Statement
Yes , All withheld taxes should file
form W-2
E-Filing(CD-ROM,DVD or Online filing) /Paper
We recommend E-Filing via Online filing.
Form RI-W3
(Reconciliation and Transmittal of W2 form in Rhode Island)
Yes, All withheld taxes should be reconciled in Form RI W-3 formPaper

Who Needs to File W-2 Forms in Rhode Island?

All employers in Rhode Island who withhold state income taxes from employee wages in the 2024 tax year must file Form W-2, regardless of company size or number of employees. This filing is mandatory to report each employee's annual earnings and state tax withholdings to the Rhode Island Division of Taxation.

Who Needs to File W-2 Forms in Rhode Island?
What Must Be Filed?

What Must Be Filed?

  • Form W-2: Wage and Tax Statement for each employee.
  • Form RI-W3: Transmittal(Reconciliation) of Wage and Tax Statements

Important W-2 Form Fields for Rhode Island Filings

Important W-2 Form Fields for Rhode Island Filings

Ensure the following key fields on the W-2 form are correctly filled:

  • Employer’s state ID number

    Enter the state and employer's state ID number in Box 15 This is required if Rhode Island state income tax is being withheld from the employee’s wages.

  • State wages, tips, etc.

    Enter the total wages, tips, or other compensation in Box 16. This amount should reflect what is subject to Rhode Island state income tax.

  • State income tax

    Enter the Rhode Island state income tax amount withheld from the employee’s wages in Box 17.

Filing Rhode Island W-2 forms is simple and efficient with TaxZerone, helping you complete the process in just a few straightforward steps.

File Rhode Island W-2 Form

Filing Methods for Rhode Island W-2 Forms

Electronic Filing
Electronic Filing

Electronic Filing

Employers with more than 24 employees are required to file Form W-2 electronically with the Rhode Island Division of Taxation.

Online Filing

Employers can submit W-2 forms online to the Rhode Island Division of Taxation. This method ensures faster processing and higher accuracy.

CD-ROM OR DVD

Employers may file W-2 forms by copying the information returns to a CD-ROM or DVD and mailing it to the Rhode Island Division of Taxation at:

Mailing Address:

Rhode Island Division of Taxation
One Capitol Hill
Providence, RI 02908

Paper Filing

Paper Filing

Employers can file Form W-2 by paper if they have 24 or fewer employees

Mailing Address:

Rhode Island Division of Taxation
One Capitol Hill
Providence, RI 02908

Recommendation: TaxZerone recommends the electronic online filing method for a faster and more convenient way to file W-2 forms in Rhode Island.

E-File W-2 Form Now!

Rhode Island Form RI W-3: Transmittal(Reconciliation) of W-2 form

Employers must file Form RI W-3 along with their W-2 forms. If filing by paper, CD-ROM, or DVD, submit the paper Form RI W-3 with the W-2 forms. For online electronic W-2 submissions, employers should still send a paper copy of Form RI W-3 to the Rhode Island Division of Taxation at:

Mailing Address:

Rhode Island Division of Taxation
One Capitol Hill
Providence, RI 02908

 Rhode Island Form RI W-3: Transmittal(Reconciliation) of W-2 form
W-2c Corrections for Rhode Island Filings

W-2c Corrections for Rhode Island Filings

If you need to file an amended Form W-2, You can submit a W-2c form using the Tax portal of Rhode Island or submit a copy of the corrected W-2 along with a complete, updated W-2 file that includes all employee information, not just the corrections. Ensure the file name indicates it is an amended file and includes the date of the amendment for clear identification

Mail W-2c Corrections to:

Office of Accounts and Control ,
One Capitol Hill, 4th Floor,
Providence RI 02908.

Filing Deadline for Rhode Island W-2 Forms

  • Form W-2
  • Form RI W-3
Filing Deadline for Rhode Island W-2 Forms

Why Choose TaxZerone for Your Rhode Island W-2 Filing Needs?

When it comes to e-filing W-2 forms, TaxZerone stands out as your go-to solution. Our platform is designed to make the filing process easy, accurate, and timely. Experience the following benefits:

Quick & Easy

Quick & Easy

Complete your W-2 filings in just three simple steps, taking less than five minutes!

Affordable Pricing

Affordable Pricing

Each form costs only $0.99 for w2 state filings with absolutely no hidden fees.

Bulk Upload Feature

Bulk Upload Feature

Save valuable time by uploading multiple forms in one go.

Dedicated Support Team

Dedicated Support Team

Have questions? Our expert team is available to help you navigate any filing challenges.

Ready to simplify your W-2 form filing experience?

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Frequently Asked Questions

1. Does Rhode Island have a W-2 filing requirement?

Yes, Rhode Island requires employers to file Form W-2 for all employees from whom state income tax is withheld. This filing ensures that the state accurately tracks employee income and tax withholdings.

2. What information is required on Rhode Island Form W-2?

The Rhode Island W-2 form requires the State Name (Rhode Island), State Tax Identification Number, Income Subject to State Income Tax, and the Rhode Island State Income Tax Withheld.

3.Can W-2 forms be filed electronically with Rhode Island?

Yes, Employers can conveniently file electronically with TaxZerone, a reliable IRS e-filing platform designed for smooth efficiency and complete compliance with all filing requirements.

4. What is Form RI W-3?

Form RI W-3 is a transmittal(Reconciliation) form for W-2 forms in Rhode Island, and every employer is required to file it. When filing Form W-2 by CD-ROM, DVD, or paper, the RI W-3 form should be submitted along with the W-2 forms in paper format. Even when filing electronically online, a paper copy of Form RI W-3 must be sent to the Rhode Island Division of Taxation.

5. How to file form RI W-3?

The RI W-3 form should accompany any W-2 forms submitted on CD-ROM, DVD, or paper. If the W-2 forms are filed electronically, the employer must file the RI W-3 form in paper format. The mailing address is as below:

Mail W-2c Corrections to:

Rhode Island Division of Taxation,
One Capitol Hill,
Providence, RI 02908.