⏰ Missed the April 30 deadline? E-file your Form 941 for Q1 now to minimize penalties!

E-file IRS Form 941 for 2025

File your quarterly payroll tax returns accurately and efficiently with TaxZerone. File Form 941 online with automatic calculations.

E-file Form 941

File Form 941 online with the IRS at the lowest price.

An affordable flat price that ensures you get the most value without breaking the bank. No complex pricing structures and surprise charges—with us, what you see is what you get!

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Complete Form 941 in 3 simple steps

Follow these steps to complete your quarterly payroll tax filing with confidence and accuracy.

Enter your tax information
Fill out employer and employment information, tax liability information, federal income taxes, social security and Medicare taxes, and total deposits and payments made during the quarter.
Pay the balance due and sign the form
Choose the payment method for paying the balance due, e-sign the return, and review the form information to ensure it’s accurate.
Transmit the return to the IRS
Securely transmit your 941 form to the IRS and get notified as soon as your return is accepted.

E-file Quarterly Payroll Tax Now

Information Required to File 941 Online

Employer Details:
- - Name, EIN, and Address
Employment Details:
- - Employee Count
- - Employee Wages
Taxes and Deposits:
- - Federal Income Taxes
- - Medicare and Social Security Taxes
- - Form 941 Worksheets
- - Deposit Made to the IRS
- - Tax Liability for the Quarter
Signing Form 941:
- - Signing Authority Information
- - Online Signature PIN or Form 8453-EMP

See the 941 instructions to understand how to fill out the form for your business.

Deadline to file Form 941 for 2025 Tax Year

This quarterly form is due on the last day of the month following the conclusion of the quarter.

Deadline to file Form 941 for 2024 Tax Year

If the 941 due date falls on a federal holiday, the filing deadline will be the next business day.

Why choose TaxZerone to e-file Form 941?

Check out how TaxZerone simplifies Form 941 filing for your business.

IRS-authorized

Your tax filings are processed securely and in compliance with all regulations. Confidently e-file your 941 form, knowing that it will be accepted and processed by the IRS without any issues.

Smart validations

Provided with intelligent validations that act as your virtual tax assistant. This feature not only helps you save time but also reduces the chances of errors, ensuring accurate and error-free submissions.

Instant notifications

Receive real-time notifications on the status of your filing, including confirmation of successful submissions and acceptance. Know exactly where your tax return stands at any given moment.

Lowest price

File quarterly payroll tax at the lowest price in the market, without any compromise on the quality of service. No hidden fees or unexpected charges. Get the most cost-effective solution for your payroll tax filing needs.

Supports Schedule B
& Form 8974

Supports Schedule B and Form 8974, allowing you to report any tax liabilities and tax credit amounts accurately. Comprehensive support for all your tax filing requirements.

Easy e-filing

Designed to be user-friendly. With a simple, easy-to-use interface, you can complete the entire filing process in a matter of minutes. Stress-free tax filing experience that saves you time and effort.

E-file Form 941 Now

Ready to simplify your quarterly payroll tax filing?

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E-file Form 941 Now

Frequently Asked Questions

1. What is Form 941, and who needs to file it?

Form 941, also known as the Employer's Quarterly Federal Tax Return, is used to report payroll taxes to the IRS. Employers who withhold federal income tax, Social Security tax, and Medicare tax from their employees' wages are required to file 941 form quarterly. This form helps employers reconcile the amount of taxes withheld from employee paychecks and the employer's share of Social Security and Medicare taxes.

2. What are the deadlines for filing Form 941?

Form 941 must be filed quarterly, and the deadlines are as follows:

Q1 (January to March): Deadline - April 30
Q2 (April to June): Deadline - July 31
Q3 (July to September): Deadline - October 31
Q4 (October to December): Deadline - January 31

If the deadline falls on a weekend or federal holiday, the filing deadline is extended to the next business day.

3. Can I file Form 941 electronically?

Yes, the IRS encourages employers to file Form 941 electronically. E-filing offers several benefits, including faster processing, reduced errors, and instant confirmation of receipt by the IRS. Our platform provides a convenient and secure way to electronically file 941 form, ensuring a seamless tax filing experience.

4. What should I do if I discover an error after filing Form 941?

If you identify an error or need to make corrections after filing Form 941, you must submit Form 941-X, also known as the Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund. Form 941-X should be used to correct errors related to wages, tips, taxes, and other tax-related items. Be sure to follow the instructions provided on Form 941-X and retain a copy for your records.

5. What happens if I miss the deadline for filing IRS Form 941?

Failing to file IRS Form 941 by the deadline can result in penalties from the IRS. The penalty amount is based on the number of days the return is late and the size of the employer's business. Additionally, if you fail to pay the taxes owed by the due date, you may also be subject to penalties and interest on the unpaid amount. It's crucial to file and pay on time to avoid unnecessary penalties and interest charges.

6. What are the penalties for not filing Form 941 on time?

The penalties don't stack up. The IRS doesn't apply a 10% penalty to the 2% and 5% late penalties if your deposit is more than 15 calendar days late. Your overall penalty would be 10% instead.

No. of days your deposit is late	Amount of the penalty
1-5 calendar days	2% of your unpaid deposit
6-15 calendar days	5% of your unpaid deposit
More than 15 calendar days	10% of the unpaid deposit
More than 10 calendar days after the date of your first notice or letter or The day you get a notice or letter for immediate payment	15% of your unpaid deposit

Learn more about Form 941 penalties for not filing or not paying the taxes.

7. What changes have been made to Form 941 for the 2025 tax year?

For the 2025 tax year, key updates to Form 941 include:

Social Security Tax: 6.2% for employees and employers, with a wage base limit of $176,100.
Medicare Tax: 1.45% each for the employee and employer, with no wage base limit.
Household & Election Workers: Social Security and Medicare taxes apply to household workers earning $2,800 or more in cash wages and election workers earning $2,400 or more in cash or equivalent compensation.

8. How to sign when filing 941 electronically?

To sign Form 941 electronically, follow these methods:

Practitioner PIN Signature Method—Form 8879
- Taxpayer Selection of PIN: The ERO contacts the taxpayer to choose a 5-digit PIN. The taxpayer can authorize the ERO to input the PIN or enter it directly.
- Completion of Form 8879-EMP: The ERO completes the form with their 11-digit PIN (6-digit EFIN + 5 numeric characters) and the taxpayer’s 5-digit PIN. The ERO must sign the form.
- Retention and Transmission: Retain the signed form for three years, provide a copy to the taxpayer, and do not send it to the IRS.
Scanned Form 8453 Signature Method
- Signing Form 8453-EMP: The entity's authorized signer signs Form 8453-EMP.
- Scanning and Attaching: Scan the signed form and attach it as a PDF to the electronic return.
- Retention: Retain a copy of the signed form, but do not mail it to the IRS.
Reporting Agent PIN Signature Method—Form 8655
- Obtaining a Reporting Agent PIN: Apply for a five-digit PIN through the IRS e-File application process.
- Submitting Form 8655: Authorize the Reporting Agent to sign the client’s return with the five-digit PIN.
94x Online e-Filer Signature Method (IRS Authorized Signer)
- Registration: The Owner or Principal Officer submits a 94x Online Signature PIN Registration Application using IRS Approved E-FIling software at least 45 days before the return due date.
- Receiving the PIN: The IRS issues a 10-digit 94x Online Signature PIN for signing 94x family tax returns through approved software.

9. What is Schedule B on Form 941?

Schedule B on Form 941 is used by employers who must deposit federal employment taxes on a semiweekly basis. As an employer, federal law requires you to withhold certain taxes from your employees' pay, including federal income tax, social security tax, Medicare tax, and Additional Medicare Tax for wages over $200,000 per year. These withholdings are credited toward your employees' tax liabilities.

Additionally, employers must pay the employer share of social security and Medicare taxes, which are not withheld from employees' pay.

When filling out Schedule B, list your tax liability for each day based on the dates wages were paid. This liability includes:

Federal income tax withheld from employees' pay
Both the employer and employee share of social security and Medicare taxes

Do not use Schedule B to show federal tax deposits, as the IRS receives this information through electronic funds transfers.

10. How to Claim Payroll Tax Credit for Increasing Research Activities?

To claim the payroll tax credit for increasing research activities, follow these steps while filing your 2025 Form 941:

Eligibility Check:
- Ensure your small business qualifies for the research activities credit. Typically, this applies to businesses with gross receipts of less than $5 million for the current year and no gross receipts for any tax year before the five-year period ending with the current tax year.
Calculate the Research Credit:
- Determine your research credit based on qualifying research expenses. The IRS provides guidelines for calculating this credit.
Complete Form 8974:
- Fill out Form 8974, "Qualified Small Business Payroll Tax Credit for Increasing Research Activities." This form determines the portion of your research credit that can be applied against your payroll tax liability.
Filing with TaxZerone:
- Use TaxZerone to complete your 2025 Form 941. TaxZerone simplifies the process by guiding you through each step.
Attach Form 8974:
- Ensure that Form 8974 is properly completed and attached to your Form 941. In TaxZerone, you will be prompted to attach Form 8974 during the filing process.
Enter the Credit on Form 941:
- On Form 941, enter the amount from Form 8974 on Line 11 (credit for qualified small business payroll tax credit for increasing research activities).

About TaxZerone®

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E-file IRS Form 941 for 2025

File Form 941 online with the IRS at the lowest price.

Complete Form 941 in 3 simple steps

Enter your tax information

Pay the balance due and sign the form

Transmit the return to the IRS

Information Required to File 941 Online

Deadline to file Form 941 for 2025 Tax Year