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Kansas 1099 Filing Requirements

Stay compliant with Kansas's 1099 filing requirements by understanding the required forms, reporting thresholds, submission methods, and deadlines. Ensure accurate and timely filing for:

1099-NEC

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	$600 or more in payments
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

1099-MISC

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	$600 or more in payments
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

1099-B

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	All amounts
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

1099-DIV

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	$10 or more, except $600 or more for liquidations
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

1099-G

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	$10 or more in payments
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

1099-INT

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	$10 or more in payments($600 or more in certain circumstances)
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

1099-K

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	$600 or more for third-party network transactions. All amounts for payment card transactions.
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

1099-OID

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	$10 or more in payments
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

1099-R

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	$10 or more in payments
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

W-2G

	Kansas State Tax is Withheld	Kansas State Tax is not Withheld
Taxes / Payments	More than $0 in taxes	$600 or more from general gambling activities $1,200 or more from bingo or slot machines $1,500 or more from keno
Filing Method	Direct Filing	Direct Filing
Additional Form	Form KW-3 (Annual Withholding Tax Return)	Form KW-3 (Annual Withholding Tax Return)
Due Date	January 31, 2025	January 31, 2025

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Who Needs to File 1099 Forms in Kansas?

Businesses operating in Kansas that withhold state income tax are required to file 1099 forms for the 2024 tax year. This rule applies to all businesses, regardless of size—from small companies to large enterprises. Filing accurately and on time ensures compliance with Kansas state regulations and prevents penalties.

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Frequently Asked Questions

1. What forms are required for Kansas state tax filing?

Businesses in Kansas must file various 1099 forms to report state income tax withholding. These include 1099-NEC for non-employee compensation, 1099-MISC for miscellaneous income, as well as 1099-B, 1099-DIV, 1099-G, 1099-INT, 1099-K, 1099-OID, 1099-R, and W-2G. Each form is used to report specific types of income. Filing these forms ensures compliance with the Kansas Department of Revenue.

2. Is Form KW-3 required for Kansas state filing?

Yes, businesses in Kansas are required to file Form KW-3, the Kansas Annual Withholding Tax Reconciliation Form. This form is used to report and reconcile state income tax withheld from employees' wages and other reportable payments. Timely filing of this form ensures compliance with the Kansas Department of Revenue and helps businesses avoid penalties.

3. Who is required to file 1099 forms in Kansas?

Any business that withholds Kansas state income tax from payments must file the applicable 1099 forms with the Kansas Department of Revenue. This includes payments for non-employee compensation, rents, royalties, or other taxable income. Accurate filings ensure businesses remain compliant and avoid potential penalties. Check specific thresholds and criteria for each form type.

4. What are the Kansas 1099 filing deadlines for the 2024 tax year?

For the 2024 tax year, Kansas 1099 forms that include state income tax withholding must be filed by January 31, 2025, which aligns with federal deadlines. Forms without state withholding are also due on this date. If the deadline falls on a weekend or holiday, it extends to the next business day. Filing on time helps avoid penalties.

5. What are the consequences of missing Kansas 1099 filing deadlines?

A payer who intentionally fails to provide a payee with a 1099 by January 31 of the following year may face a fine of up to $100 per occurrence. Additionally, a payer who fails to submit the "State" copy of the 1099 to the Department of Revenue by January 31 may incur a penalty of $50 for each unsubmitted 1099 form

6. Where should Kansas 1099 forms be sent?

Completed 1099 forms for Kansas state filing should be mailed to:

Mailing Address:

Kansas Department Of Revenue
PO BOX 3506
Topeka, KS 66625-3506

Note: The IRS recommends e-filing for a fast, secure and more convenient experience.

About TaxZerone®

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