File W2 Form for Tax Year 2025
Report employee wages and taxes with TaxZerone’s accurate and hassle-free e-filing solution for Form W-2.
Affordable Pricing
Start at just $2.49, with pricing as low as $0.59 per form for bulk filings.
For your return volume
Filing Requirements for Form W-2
Ensure a smooth filing process by gathering these details:
- Employer Information: Employer’s Name, EIN, and Address.
- Employee Information: Employee’s Name, SSN, and Address.
- Wage Information: Wages, tips, other compensation, and federal income tax withheld.
- State Tax Information: State ID Number, State Wages and State Income Tax
How to E-File W2 Form for Tax Year 2025?
Filing your Form W-2 with TaxZerone is fast, easy, and secure. Here's how you can do it:
Enter Information for Form W-2
Fill in your business details (EIN), employee information (name, SSN, address), and wage details.
Review & Transmit
Verify the accuracy with TaxZerone’s SSA validations and securely e-file your Form W-2.
Send Employee Copies
Use ZeroneVault for secure electronic delivery or choose traditional postal mailing.
Takes only 3 steps
Why Choose TaxZerone for W2 E-filing?
TaxZerone is the trusted e-filing solution for businesses of all sizes. Here’s why:
SSA Form Validations
TaxZerone automatically validates your Form W-2 to ensure accuracy and compliance. Our system reduces the risk of errors or rejections by the SSA.
Supports bulk upload
Easily upload multiple forms at once, saving time and effort, whether you’re filing for a small team or a large workforce.
Share Employee Copies
Easily distribute employee copies securely through ZeroneVault for electronic delivery or choose traditional postal mail for physical copies.
Best price in the industry
TaxZerone offers competitive pricing tailored to your filing volume, ensuring affordability without compromising on quality.
Form-based filing
Easily input your data directly into our user-friendly platform, and we’ll handle the rest.
Guided filing
Receive step-by-step guidance, helpful prompts, and real-time assistance to confidently complete your form W-2 filing.
Important Deadlines for Filing W-2 Form 2025
Send Employee Copies
Deadline: February 02, 2026
Deliver employee copies securely through ZeroneVault or opt for traditional postal mail.
File with the SSA (e-file)
Deadline: February 02, 2026
Submit your Form W-2 electronically.
File with the SSA (paper)
Deadline: February 02, 2026
Mail your Form W-2 if filing on paper.
Save time and stress with TaxZerone. File your form W-2 on time and effortlessly.
Start Filing Now!E-file Form W-2 Pricing Calculator
| No. of Forms | Price Per Form |
|---|---|
| 1 to 25 | $2.49 |
| 26 to 50 | $1.99 |
| 51 to 100 | $1.59 |
| 101 to 250 | $1.29 |
| 251 to 500 | $1.09 |
| 501 to 1000 | $0.79 |
| 1001 and above | $0.59 |
Estimate Your Price
| Enter the number of to calculate your estimated cost | |
| Total Price: | $0.00 |
| W-2/1099 State Filing | Price Per Form |
|---|---|
| Per Form | $0.99 |
Estimate Your Price
| Enter the number of to calculate your estimated cost | |
| Total Price: | $0.00 |
| W-2/1099/1095 Postal Mailing | Price Per Form |
|---|---|
| Per Form | $1.75 |
Estimate Your Price
| Enter the number of to calculate your estimated cost | |
| Total Price: | $0.00 |
| W-2/1099/1095 Electronic Delivery | Price Per Form |
|---|---|
| Per Form | $0.50 |
Estimate Your Price
| Enter the number of to calculate your estimated cost | |
| Total Price: | $0.00 |
W2 State Filing
Did you know that some states require separate filings for Form W2 in addition to the federal filing?Ensure compliance with state-specific tax laws by filing in all required jurisdictions.
Schedule Filing: Plan Ahead and Stay On Track
Prepare your W-2 filings in advance, and let TaxZerone handle the submission on your chosen date.
Select Your Filing Date
Choose your preferred filing date, and we'll ensure your Form W-2 is submitted on time.
Ensure Accuracy
Employees have the opportunity to review their forms before submission to confirm all details are correct.
Prevent IRS Correction Forms
Scheduling your filing ahead of time helps reduce errors, minimizing the need for IRS correction forms down the line.
Share Employee Copies for Form W-2 with Ease
At TaxZerone, we make it simple to share Form W-2 copies with your employees securely and on time.Choose the method that works best for your business:
Secure Delivery via ZeroneVault
- Instant Access: Employees can securely access their W-2 forms online, eliminating the need for printing or mailing.
- Data Security: ZeroneVault ensures that sensitive employee data remains safe during electronic sharing.
- User-Friendly: Employees can download or print their forms at their convenience.
Traditional Postal Mailing
- Physical Copy: For those who prefer physical copies, TaxZerone offers postal mailing services for W-2 forms.
- Timely Delivery: Employee copies are mailed promptly to meet IRS deadlines, ensuring compliance.
- Convenience: You can focus on your business while we handle the mailing process for you.
Get Started with TaxZerone Today
File Form W-2 online effortlessly with TaxZerone.
- File accurately and stay compliant.
- Save time with our bulk upload feature.
- Enjoy the best pricing in the industry.
Frequently Asked Questions
1. What is Form W-2?
2. Who Needs to File Form W-2?
3. When is the Deadline to File Form W-2?
4. Can I file Form W-2c electronically with TaxZerone?
5. What Are the Penalties for Late Filing of Form W-2?
The IRS imposes penalties for late filing of Form W-2, based on how late the form is filed and whether the filer qualifies as a small business.
- Filed within 30 days after the due date:
- $60 per form.
- the maximum penalty: $239,000 for small businesses or $683,000 for larger Businesses
- Filed more than 30 days after the due date but by August 1:
- $130 per form.
- the maximum penalty: $683,000 for small businesses or $2,049,000 for larger Businesses
- Filed after August 1
- $340 per form.
- The maximum penalty: $1,366,000 for small businesses or $4,098,500 for larger Businesses
6. What are the Key Changes for the 2025 Tax Year Regarding Form W-2?
- A new procedure for requesting an extension to furnish recipient copies. Employers must now file Form 15397, Application for Extension of Time to Furnish Recipient Statements, and fax it to the address and number listed on the form.
- All 2025 Forms W-2, W-2AS, W-2GU, W-2VI, W-3, and W-3SS have been updated with a new OMB Number (1545-0029).
- Updated correction forms W-2c and W-3c (Rev. 6-2024) were released in June 2024, reflecting the new OMB number and incorporating minor editorial changes.
