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Indiana State Filing Requirements
Nonprofits in Indiana must comply with specific state filing requirements to maintain their legal status and tax exemptions.
Required Non-profit Forms
Non-profits in Indiana are required to complete several forms as part of their compliance obligations.
| Secretary of State Forms | Attorney General Forms | Department of Revenue Forms | Federal Forms (Required for State Compliance) |
|---|---|---|---|
|
State Filing Requirements for Non-Profits
Indiana non-profits are primarily regulated by the Indiana Secretary of State and the Indiana Department of Revenue.
The key areas of compliance involve:
- Incorporation: Non-profits must file Articles of Incorporation with the Indiana Secretary of State Business Services Division. This establishes your legal existence as a non-profit corporation.
- Charitable Registration: Organizations soliciting donations must register with the Indiana Attorney General’s Office.
- Annual Reporting: Non-profits must file annual reports with the Secretary of State and potentially with the Department of Revenue. This report includes updates on officers, directors, and other relevant information.
- Filing for State Tax Exemption: While federal tax exemption is granted by the IRS (Form 1023 or 1024), Indiana also requires certain filings for state-level exemptions.
- Sales Tax Exemption: Organizations must apply for sales tax exemption separately through the Indiana DOR.
- Employment Filings: Submit necessary employment-related filings if the organization has employees.
Filing Deadlines for Non-Profit Forms
Adhering to filing deadlines is essential to avoid penalties and maintain compliance.
Below are the key deadlines for non-profit filings in Indiana:
| Secretary of State Deadlines | |
|---|---|
| Articles of Incorporation | Must be filed upon the formation of the non-profit. |
| Form NP-20R | File by May 15 every five years to remain registered. |
| Attorney General Deadlines | |
|---|---|
| Charitable Organization Registration Statement | Initial registration before soliciting; renewal annually |
| Department of Revenue Deadlines | |
|---|---|
| Form NP-20A | Must be filed within 120 days of formation for sales tax exemption |
| Form IT-20NP | Due on or before the 15th day of the 5th month following the close of the tax year. |
Registration & Annual Filing (Non-Profits)
To operate legally as a non-profit in Indiana, organizations must file the Articles of Incorporation with the Indiana Secretary of State and pay the $100 filing fee.
Initial Registration
1. Incorporation: File Articles of Incorporation with the Indiana Secretary of State.
- Filing fee: $100. You can pay this fee by mail or online.
- Processing time: 5-7 business days for paper filings; same day for online filings.
2. Federal Tax Exemption: Obtain an EIN from the IRS and apply for federal tax-exempt status (Form 1023 or 1023-EZ for 501(c)(3) organizations).
3. Charitable Registration: Register with the Attorney General's Office if the organization will solicit charitable contributions in Indiana.
- Filing fee: $1000
- Renewal Registration: $50.00 renewal fee (Renewal fee and renewal application must be received by midnight on July 1 of each year)
Annual Filing Requirements
Nonprofits must file an Annual Report annually to maintain their good standing.
- Biennial Report: File a biennial report every two years with the state to update corporate information
- File the Annual Report (Form NP-20R) with the Indiana Secretary of State by your anniversary date.
- File Form IT-20NP with the Indiana Department of Revenue if applicable.
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Frequently Asked Questions
1. Do all non-profits in Indiana have to file Form NP-20?
2. Is an Indiana nonprofit automatically exempt from state taxes after receiving federal 501(c)(3) status?
3. Does Indiana require non-profits to pay corporate income tax?
4. How do non-profits apply for sales tax exemption in Indiana?
5. Where can I find detailed instructions for filling out the forms?
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