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Kansas Payroll Tax Filing Requirements

TaxZerone makes it easy for Kansas employers to stay on top of state payroll taxes. From filing withholding returns and reporting employee wages to managing payment deadlines, we guide you every step of the way—so you can stay compliant with the state.

Kansas Employer Payroll Tax Filings

Kansas employers must file state withholding tax returns and unemployment insurance (UI) reports to stay compliant with payroll tax laws. Knowing the right forms, deadlines, and reporting rules helps employers file accurately and on time throughout the year.

Employer Payroll tax forms:

Form NHR

New Hire Reporting

All employers who hire or rehire employees in Kansas

Within 20 days of the employee’s hire or rehire date.

20 Days

KS Form KW-5

Kansas Withholding Tax Deposit Report

All employers withholding Kansas income tax

Monthly - 15th day of the month following the end date of this return.

Quarter & Annual - 25th day of the month following the end date of this return.

Semi-Monthly - 10th and 25th day of the month following the end date of this return.

Information return:

KS Form W-2

Wage and Tax Statement

All employers paying wages subject to Kansas state income tax withholding

January 31

KS Form KW-3

Annual Withholding Tax Return

All employers with Kansas withholding requirements

January 31

KS Form 1099-NEC

Nonemployee compensation

Businesses or payers that issue nonemployee compensation to Kansas recipients

January 31

Kansas Unemployment Tax (SUI)

In Kansas, employers must contribute to State Unemployment Insurance (SUI) to fund workers who become unemployed. The SUI amount depends on the state’s taxable wage base and the tax rate assigned to your business.

Kansas UI Tax Rates (2025)
Taxable Wage Base$14,000
Experienced employer rates0.00% to 6.65%
New employer rate 1.75%

UI Tax Form and Due Dates

Form NameDue Date
Form K-CNS 100Q1: April 30
Q2: July 31
Q3: October 31
Q4: January 31
How TaxZerone Can Help You?

How does TaxZerone help you file?

TaxZerone makes tax filing easy by supporting federal forms and offering guidance for Kansas state filing requirements. Whether you are handling withholding taxes or meeting KDOL rules, we help you file correctly and stay compliant.

Frequently Asked Questions

1. What is Kansas employer withholding tax?

Kansas employer withholding tax is the amount employers must withhold from employees’ wages and remit to the Kansas Department of Revenue (KDOR). These withheld amounts cover the employee’s Kansas individual income tax liability.

2. How do I determine my withholding deposit frequency?

Kansas Department of Revenue assigns your filing frequency based on the amount of withholding tax you report:
  • Annual Filers: $0–$200 per year
  • Quarterly Filers: $201–$1,199 per year
  • Monthly Filers: $1,200–$7,999 per year
  • Semi-monthly Filers: $8,000 or more per year

3. Do I need to file Form KW-3 even if I have no withholding for the year?

Yes, you have to file Form KW-3 even if there is no withholding for the year. Filing this form ensures your account remains compliant and active.